Transactions, imports & receipts

The ledger

The Transactions tab is the record — search by merchant or note, set categories, mark transactions reviewed, and work the review queue until the ledger reflects reality. Transfers between your own accounts are handled so they don’t read as spending.

The ledger stays fast at any size: transactions load in a 100-at-a-time window with Load earlier, while search, filters, the unreviewed badge, and Mark all reviewed operate across your entire history — not just the page you can see.

Power tools, when you want them: tag transactions to track spending that cuts across categories (a whole trip under one tag, with its running total); split one charge into parts across categories — the parts, never the original, flow into budgets and reports; rename a merchant once and the clean name applies everywhere; Hide from budget keeps reimbursements in the ledger but out of the budget math; and Review mode clears unreviewed transactions fast — j/k and Enter on a keyboard, a swipe on your phone.

Categorized for you — corrections teach it

PES categorizes transactions on its own: a built-in knowledge base of hundreds of merchants (with the processor noise like SQ * and PAYPAL * stripped away), your bank’s own signals, and sensible fallbacks for merchant-shaped words. When something lands wrong, just change its category — PES learns that merchant silently and files it your way forever, past and future. No rule-writing required (though the rule editor is still there for power users). Your reviewed transactions are never re-touched.

Your history never needs reviewing: when a bank connects, PES categorizes the whole backfill, pairs its transfers, and files it automatically. Only new transactions — the ones that arrive after connecting — wait in Review: each appears as a card, already categorized, and one tap (or Enter) confirms it. A “transactions to review” card on the Overview takes you straight there.

Money moving between your own accounts is handled too: when an amount leaves one account and lands in another within a few days, PES pairs the two rows as a transfer — so a credit-card payment or a move into savings never counts as income or spending in your budgets and reports.

Import from your bank

Import transactions takes CSV and OFX/QFX files — Apple Card, Chase, Amex, and most bank exports work. PES auto-detects the columns, shows you the mapping, previews the rows, and catches duplicates before anything is written. You can also Export CSV any time — and if filters are active, the export takes the filtered set and tells you exactly how many transactions it sent.

Attach receipts

Any transaction can hold its receipt — attach a photo or PDF (you'll see the upload progress), and the row shows a paperclip with Tap to view, plus Replace and Remove. A failed upload on a shaky connection gets a one-tap “Try again”; a wrong file type or one over 10 MB gets told plainly. Warranty claims, returns, and tax season stop depending on a shoebox. Receipts are private to your account, like progress photos.